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Bylaws

YELLOWSTONE VALLEY LACROSSE


BYLAWS


Approved June, 2014

Revised July 25, 2017 (1st Revision)

Revised January 11, 2018 (2nd Revision)




ARTICLE 1.    NAME AND PRINCIPAL OFFICE

  1. The name of this organization shall be Yellowstone Valley Lacrosse, a public benefit, non-profit corporation, and its principal office shall be located at:
    1. Yellowstone Valley Lacrosse
      3031 Grand Avenue  #129
      Billings, Mt 59102.


ARTICLE 2.    PURPOSE

  1. The purpose of Yellowstone Valley Lacrosse is:


  1. To foster, promote, and advance the understanding and development of the sport of lacrosse in the county of Yellowstone Valley, Montana area.


  1. To teach the game of lacrosse to the youth of the Yellowstone Valley area; to maintain, operate, equip, and support players, teams, and leagues; to operate and conduct lacrosse clinics, games, athletic events, and exhibitions; to acquire, hold, operate, and dispose of any and all privileges, rights, franchises, and concessions.


  1. To promote goodwill, sportsmanship, and good welfare among its members.


  1. To affiliate with other lacrosse organizations for the furtherance of the corporation's purposes.


  1. To conduct fund raising projects and otherwise solicit and receive donations and funds for the accomplishment of its exempt purposes.


  1. To do all and everything suitable or proper for the accomplishment of any of the exempt purposes or the attainment of any of the objects of this corporation, and to do every other act or acts, thing or things incidental or appurtenant to or growing out of or connected with the corporation.


  1. Yellowstone Valley  Lacrosse is a public benefit non-profit corporation organized exclusively for charitable, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organization under 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.


  1. In the case of dissolution of Yellowstone Valley Lacrosse, the Board of Directors shall disperse any monies and/or equipment of the corporation to a 501(c)(3) organization for the sole purpose of promoting the sport of lacrosse. Any such assets not so disposed of shall be disposed of by the District Court of Yellowstone County or of any other county in which the principal office of the corporation may be then located, exclusively to organizations engaged in activities substantially similar to this corporation and which are operated exclusively for exempt purposes.


  1. No part of the net earnings of the corporation shall inure to the benefit of, or be distributive to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the corporation shall not carry on any other activities not permitted to be carried on (a) by any organization exempt from federal income tax under 501 (c) (3) of the Internal Revenue Code, corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.


ARTICLE 3.  FISCAL YEAR

  1. The fiscal year of Yellowstone Valley Lacrosse shall be the fiscal year consecutive 12-month period that commences January 1.


ARTICLE 4.  MEMBERSHIP

  1.  The Corporation shall not have members.


ARTICLE 5.  GOVERNANCE

  1. The governance of the corporation shall be entrusted to a Board of Directors consisting of nine (9) individuals who shall be elected by the Board of Directors at the Annual Meeting.  To qualify for a consideration as a director, and individual must have made a significant contribution to the Corporation, be familiar with the Corporation's articles, bylaws, and the rules. Be sympathetic with the Corporation's purpose, and not be associated with any interest adverse to the Corporation. The term of office for directors is one fiscal year.  Continuity of experience will be maintained by election two or three of the directors each year.


In addition to the regular members of the Board of Directors, the following special membership one the Board of Directors are authorized.


  • President
  • Vice President
  • Past  President
  • Treasurer
  • Secretary


  1. The Board of Directors shall be nominated and then elected by secret ballot at the annual general membership meeting of the corporation.  The term of the Directors will begin immediately upon election and shall run until the next election is held.  Directors shall be eligible for re-election.


  1.  Election to positions on the Board of Directors shall not be limited to current members.  Past members and other persons involved in the local lacrosse community may be eligible for election. The Board of Directors may elect honorary and emeritus directors who shall advise and consult with the Board and shall have the right to attend all meetings of the Board and shall have the right to vote at meetings.


  1. Board meetings shall be held monthly or as deemed necessary for the administration of the corporation. A quorum for any Board meeting shall be at least 50% of the Board Members.  Board meetings shall be conducted in accordance with ROBERT'S RULES OF ORDER.


  1. Special Meetings of the Executive Board of Directors may be called by the President or by written request to the President by any member of the Board. Special Voting may occur via electronic medium and shall be conducted in accordance to all Boards by laws.  The President or Secretary shall notify Board Members of the date, time, and place of each meeting in advance of the meeting.


  1. Any member of the Executive Board of Directors may resign at any time, upon written notice of his/her desire to do so delivered to the President or Secretary. A Director may be removed from office by the affirmative vote of two-thirds of the Directors for malfeasance, lack of sympathy with the purpose of the organization, refusal to render reasonable assistance in carrying out the purpose of the corporation, or failure to meet the participation requirements outlined in this Article.


  1. Any Executive Board Member absenting himself/herself from three (3) consecutive Board meetings during without just cause may have his/her Board position declared vacant at the discretion of the Executive Board of Directors.



ARTICLE 6.  Director's Duties


  1. The duties of the President of Yellowstone Valley Lacrosse are:


  1. To set the time and place for all meetings.


  1. To preside over all meetings.


  1. To serve as chair of the Executive Board.


  1. To see that Yellowstone Valley Lacrosse operates within the by-laws.


  1. To authorize payment of bills and other expenditures that necessitates action between Executive Board Meeting.


  1. The duties of the Vice President of Yellowstone Valley Lacrosse are:
  1. To assume the duties of the President in his/her absence.


  1. To assist the President in carrying out his/her duties.


  1. To serve as an ex-officio member of all committees.


  1. The duties of the Past President of Yellowstone Valley Lacrosse are:


  1. To advise the Executive Board in matters pertaining to the corporation.


  1. The duties of the Secretary of Yellowstone Valley Lacrosse are:


  1. To record the minutes of all meetings, attend to all correspondence, and keep the records of the corporation.


  1. To keep a complete list of all voting members.


  1. To maintain a permanent set of all meeting minutes, correspondence, and by-laws. 


  1. To carry out other duties as may be specifically assigned by the Executive Board.


  1. The duties of the Treasurer of Yellowstone Valley Lacrosse are:


  1. To collect all registration fees and all other monies derived from the activities of the organization and have charge of all funds and assets of the corporation.


  1. To keep a detailed account of income and expenditures of the corporation.


  1. To pay all bills properly passed upon and approved by the President.  Checks over $500.00 must be co-signed by the President or the Vice President and Treasurer. 


  1. To submit a financial report at each meeting detailing total funds collected, dispersed and available for future use.


  1. To ensure the preparation and filing of any financial reports that may be required by state or federal regulations.


  1. To carry out other duties as may be specifically assigned by the Executive Board of Directors.


ARTICLE 7.  COMMITTEES

  1. The President shall assign Directors and interested members to the following regular committees:
  • Events
  • Sponsorship
  • Budget
  • Website


  1. Special or ad hoc committees may be named by the Executive Board or the President from time to time as required.


ARTICLE 8.    NO DISCRIMINATION

  1. The Corporation shall not discriminate on the basis of race, sex, color, creed, ethnic origin, religion, age, physical condition or similar criteria.


ARTICLE 9.  PARTICIPATION

  1. Yellowstone Valley Lacrosse (YVL) supports youth high school lacrosse.
  2. Players must be between the ages of 14 and 19 during the season.
  3. Players must be fully enrolled at an accredited high school or home school in the state of Montana.  8th graders are not allowed to participate for YVL.
  4. Players are allowed four (4) years of eligibility.  Eligibility requirements fall in line with Montana High School Athletics (MHSA) guidelines.
  5. Players are expected to maintain, at minimum, a 2.5 GPA.
  6. In accordance with the rules set forth in the Boundary Documents established by the Montana High School Lacrosse Association (MHSLA), YVL will be comprised of players from Billings West High School, Billings Central High School, and Laurel High School.  Should you attend a school other than these, you are required to receive a waiver from the MHSLA board.
  7. Out-of-state players or players living outside of the YVL Boundary may be accepted, on the provision they do not have a team closer to them than the team they are registering for under YVL and are not in boundary of another program.  All out-of-state registrations will be voted on by the board of directors.
  8. As of July 25th, 2017, no 8th grade boys, regardless of age or physical stature, will be allowed to play for any teams under the umbrella of YVL.  Should YVL establish a girls' high school team, this rule will be looked at to determine if enough participants are available to also exclude 8th grade girls.

ARTICLE 10.  MISCELLANEOUS

  1. The Executive Board of Directors may amend these bylaws by presenting the amendment at any regular or special meeting.  The approval of two-thirds of the membership of the Executive Board of Directors is required to pass the amendment.
  2. Yellowstone Valley Lacrosse is operating under the guidance of the rules set forth by the MHSLA to be allowed to compete with the other teams in the state of Montana.


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